NEW – Annotation Mode in GMS

Streamline Your Grant Process with Annotation Mode

In early January 2025, Creative Saskatchewan will be adding Annotation Mode to our Grant Management System (GMS). This collaborative tool allows users to add notes and responses directly to specific fields within a grant record, significantly enhancing the review and feedback process. We are currently piloting this feature for Final Reporting in GMS and it will be configured for applications sometime in the new year.

What is Annotation Mode?

Annotation Mode enables users to make comments or suggestions on individual fields without altering the rest of the report. This is particularly useful for providing feedback or requesting clarifications during the reporting process. Our Program Advisors can annotate fields that need changes or additional information, and grant recipients can respond directly to these annotations. Integrated into the workflow, annotations ensure a structured review process where feedback is documented and addressed systematically.

How Does It Improve the Current Process?

Current Process:

• Final report is submitted.
• Program Advisor reviews and notes changes in a text box.
• Applicant manually locates each item needing updates.
• Process repeats until all items are addressed.

New Process with Annotation Mode:

• Final report is submitted.
• Program Advisor reviews and annotates specific fields needing changes.
• Applicant sees a list of annotated fields and can directly address each one.
• Process repeats until all annotations are resolved.

Benefits of Annotation Mode

1. Efficiency: By allowing Program Advisors to annotate specific fields, the need for applicants to manually search for items needing updates is eliminated. This saves time and reduces the potential for errors.
2. Clarity: Each annotation provides clear, field-specific feedback, making it easier for applicants to understand and address the required changes.
3. Streamlined Communication: Annotations are integrated into the workflow, ensuring that all feedback is documented and systematically addressed. This improves communication between Program Advisors and applicants.
4. Structured Review Process: Reviewers can mark annotations as resolved once the necessary changes are made, ensuring a thorough and organized review process.

With Annotation Mode, we aim to make the grant review process more efficient, transparent, and user-friendly. We believe this new feature will greatly enhance your experience with final reporting, making it easier to manage and respond to feedback.

We hope you find this new feature as exciting and useful as we do!

Follow this step-by-step guide on how to use Annotation mode in GMS.

Log in to our Grant Management System (GMS) to get started today.

If you have any questions or need further assistance, please don’t hesitate to reach out to our Program Team.